The Regency Center Preferred Caterers

The Regency Center recommends that the following caterers be used for special events on premises. All of the
below caterers are licensed, professional, reliable vendors who can assist with all aspects of your special event.

Preferred Caterer	Phone Number	Web Site
Barbara Llewellyn Catering	510-832-1967	www.barbarallewellyn.com
Componere Fine Catering	925-429-2400	www.componerefinecatering.com
Global Gourmet	415-701-0001	www.ggcatering.com
Grace Street Catering	510-523-1600	www.gracestreetcatering.com
Knights Catering	415.920.3663	www.knightscatering.com
La Bonne Cuisine	510-549-3760	www.labonnecuisine.com
Paula LeDuc Fine Catering	510-547-7825	www.paulaleduc.com
McCall Associates	415-552-8550	www.danmccall.com
Melon’s Catering & Events	650-583-1756	www.melonscatering.com
Signature Hospitality Group	415-788-9100	www.signaturesf.com
small potatoes catering	415-585-0557	www.tinyspuds.com
Taste Catering and Event Planning	415-550-6464	www.tastecatering.com
Union Street Catering	415-330-2420	www.unionstreetcatering.com

*Caterers who are not on the preferred list must be pre-approved by the Event Operations Department. A $500 fee will be incurred for
using a caterer that is not on the Regency Center preferred list. (Please see Catering Regulations and Guidelines below for more information.)

Catering Guidelines and Regulations

The Regency Center is an a la carte facility where production is brought into the venue by third party vendors. Caterers that are not
on the Regency Center’s preferred list must be approved by the Events Operations Department. Please contact Tiffany Scott, Event
Operation Manager at 415-345-0387 to make arrangements for approval of all non-preferred caterers before signing any contractual
agreement.

An additional fee of $500.00 will be charged for using a non-preferred caterer. This agreement is not only to ensure that the integrity of
The Regency Center is preserved, but also to provide a working environment that will support a successful event for the client. Below are
the requirements that must be met in order to gain authorization.

• Non-preferred caterers are required to schedule a minimum of two site visits:
• One site visit must be conducted with the Event Operations Manager prior to signing contract with the end client.
  The Event Operations Manager will go over regulations for cooking, load in/out and limits of prep areas at this time.
• The second site visit must be scheduled two weeks prior to event date to cover all event production. A detailed floor
  plan of the event must be submitted at this time. This floor plan is usually created by the caterer or in some cases the
  production company.
• Other requirements include:
• A copy of a current catering license
• Proof of worker’s compensation insurance
• A certificate of liability insurance naming the Regency Center as additionally insured for $1 million of liability for the day of the event
• Three references from other venues or clients

Set-up and break down

As an a la carte facility, the Regency Center has limited equipment on-site. The caterer is responsible for setting up and
breaking down equipment. The Event Operations Manager can arrange set-up and break down staff at an additional cost.

Prep Areas

• Tarps are required on the floors in prep areas for Lodge and Grand Ballroom.

• There is limited access to running water on the Grand Ballroom level. Due to these and other prep space limitations, menus should be custom tailored to work most effectively at the Regency Center site.

• The Regency Center provides no outside cooking area. According to the San Francisco Department of Public Health, no cooking is permitted in Fern Alley.

Candles/Open Flame & Fire Permits

• The caterer must obtain fire permits to use candles, sterno or cassette faux burners. Proof of fire permits must be submitted to the Event Operations Manager 10 days prior to the event.

• A P-138 permit is required when using candles or more than 12 sterno cans. Candles must be in holders allowing 4 inches above the flame in order to pass fire department regulations.

• A P-131 permit is required when using cassette faux. Note that cassette faux burners and gas canisters must be the same brand of equipment.

Garbage Removal

• The client is responsible for removing all garbage the day of the event. A permanent dumpster is not available at the Regency Center. A dumpster can be arranged by the Event Operations Manager at the client’s expense.

The Regency Center Beverage Service

Best Beverage Catering provides alcoholic beverage and non-alcoholic beverage services on-site at the Regency Center. Please refer
to enclosed Regency Center Beverage Service hosted price list for a general outline of beverages costs. Note that all beverage service is
customized to each individual clients needs. Call 415.642.2410 for more information.

Confirming Events Dates at the Regency Center
(Deposits & Fees)

In order to reserve the desired event date with the Regency Center clients are required to make a non-refundable deposit of 50%
of the facility fee. To secure the venue, this fee is due two weeks after receipt of the contract. Other fees include $1,000 (per floor)
refundable security deposit and a $350 - $425 (per floor) cleaning fee.

Thirty days prior to the event date, the remaining facility and other fees are due to the Regency Center along with the following information:

• A certificate of liability insurance naming the Regency Center additionally insured for $1 million of liability insurance.

• A final pre-event walk through with caterer, appropriate sub-contractors and event planner must be scheduled with the Event Operations Department.

• A production timeline, including list of all vendors with contact information, a load-in & load-out schedule, and guest arrival & departure information.

• A floor plan detailing complete event set-up.

Load-in and Load-out Policies and Fees

The facility rental fee covers up to 6 hours of load-in prior to the event. If additional load-in time is required, a fee of $500 per hour will apply.
If a load-in day is required, the charge is 50% of the facility fee provided that that space is available.

Load-out consist of a 4-hour window for events ending before 10 p.m. After 10 p.m. the load-out window is until 2 a.m. Load-out after
2 a.m. incurs overtime charges of $1,000 per hour or any fraction thereof. Any time spent in the facility between 2 a.m. and 6 a.m. is billed at
$1,000 per hour.

Some events require an additional load-out day. The fee structure is 50% of the facility fee provided that that space is available. (A load-out
day is defined as any time exceeding two hours spent in the facility the day following the event.) A courtesy 2 -hour load-out window
can be extended for load-out between 8 a.m. to 10 a.m. at $500 per hour providing that the space has not been previously engaged.

Parking Meter Fees

Some events require the use of parking in addition to the white zone provided by the Regency Center for loading and unloading. If parking
meters are needed, this is arranged through Tiffany Scott, Event Operations Manager. The Event Operations Department will work with
each client to determine the number of additional parking meters needed. The charges are as follows:

• 1 to 4 meters = $80

• 5 to 6 meters = $106

• 7 to 9 meters = $132

Security

The Regency Center follows the industry standard for security requirements of one security personnel per 100 guests. Security is arranged through
the Event Operations Department at $20 per hour per security personnel. For the minimum security requirements please see the guidelines below.

• Sutter Room - 2 security personnel at $20 per hour for the hours of the event.

• Grand Ballroom - 2 security personnel at $20 per hour for the hours of the event.

• Lodge - 1 security personnel at $20 per hour for the hours of the event.

• Avalon Ballroom - 1 security personnel at $20 per hour for the hours of the event.

Please consult with the Event Operations Manager as to the number of security that will be needed for your event.

Other Personnel

Rental of the Regency Center includes up to two event managers who are on-site to meet client needs. The Regency Center follows
the industry standard for staffing requirements of one event manager per 150 guests. For larger events additional staffing is required.
The Event Operation Manager will consult with each client to assess staffing needs. Additional event managers are $25 per hour per manager.

Site Visits

All site visits at the Regency Center must be conducted with Regency Center staff. Please schedule an appointment in advance with
your sales representative or with the event operations manager. Vendors with logistic and production question should contact Tiffany Scott,
Event Operation Manager at 415.345.0387.

In-House Production

The Regency Center has a wealth of resources for assisting clients to bring the dreams of their event to fruition. Our in house production
staff can organize themed events, wedding planning, catering, audio/visual, lighting, floral & plants, décor, entertainment, telephone & internet
services, and much more. For more detailed information speak with your sales representative.

Preferred Vendors

The Regency Center recommends the below vendors to provide professional services for all aspects of your event. The following
vendors are familiar with the facility and have an excellent working relationship with the venue.

Service	Vendor	Phone	Internet Address
Plant Rentals	Green Valley Plant Rental Interior Plant Design Exhibit Plant and Floral	510-232-5060 800-286-1367 510-782-9494	www.hartmann-studios.com www.interiorplantdesign.com
Props, Rentals, & Event Design	DaVinci Fusion Hartmann Studios	415-864-1000 510-232-5030	www.davincifusion.com www.hartmann-studios.com
Lighting	DaVinci Fusion Hartmann Studios	415-864-1000 510-232-5030	www.davincifusion.com www.hartmann-studios.com
Audio Visual	McCune Corporate Media Systems DaVinci Fusion	415-641-1111 800-239-7602 415-864-1000	www.mccune.com www.cmsmarin.com www.davincifusion.com
Production Companies/ Event Management	DaVinci Fusion Mosaic Event Management	415-864-1000 415-908-2650	www.davincifusion.com www.mosaicevents.com
Security	Jeff Gutierrez Event Security & Services	415-831-3627	www.jgutierrez.net
Entertainment	Innovative Entertainment	415-552-4276	www.inn-entertainment.com
Organist	David Hatt	415-292-5714	dave_hatt@juno.com
Valet	California Parking Soiree Valet	415-537-0770 415-284-9700	www.soireevalet.com

Valet

To ensure arrival and departure of guest and the logistics involved in accommodating valet parking, clients must obtain permission of
The Regency Center management before securing a valet vendor.

Along with the eight parking garages conveniently located within two blocks of the Regency Center, valet parking can be engaged for
your event. If full valet service is not in your budget, there are a variety of creative parking solutions that can be arrange to provide
enhanced parking assistance for your guests. Ask your sales representative for more details. The Regency Center’s two preferred
valet parking companies are as follows:

California Parking	415-537-0770
Soiree Valet	415-284-9700